How do you gain visibility into the notice periods of your contracts? Which contracts are redundant? At cloud provider Uniserver, they have a clear idea about effective contract management. They were just looking for the right tool. The company ended up saving tens of thousands of euros on an annual basis.

Challenge

At Uniserver, contract information is scattered in various places. "There was a CRM package, it was on network drives, in people's mail, in folders in the closet" Robert De Roos recalls. As Supplier & Asset Manager at Uniserver, he is responsible for a large number of contracts. "We had a process for everything, but sometimes things were forgotten," continues De Roos, "which is why you get tacit renewals. With an average line connection, that's already 25,000 euros. What I have also seen is that certain expansions of our capacity were not pushed through at the right time."

A challenge lies ahead for De Roos. How does Uniserver gain visibility into hundreds of contracts? How do you avoid unnecessary extensions? How much money do you save in the end? And can it be done in a simple way?