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We have saved at least a third on our facilities budget

Reading time: 8 minutes

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Summary

Thirteen libraries in rural southwest Friesland are merging into one organization. A good time to tackle the contract chaos and save significantly on facility costs such as energy, security and cleaning.

 

Challenge

From Sint-Nicolaasga to Joure, there are contracts scattered in every library branch. The overview is completely lost. How can the Mar and Fean region get its contracts back in order and in addition save money?
Bibliotheek Mar en Fean 224 x 100

Mar and Fean Libraries

The Mar en Fean Libraries Foundation was founded on 1 January 2013 and its working area is the municipalities of De Fryske Marren, Heerenveen, Littenseradiel and Súdwest-Fryslân. The foundation has thirteen library locations. There are also school media libraries and Lytse Byb’s

Contract Management Case Study: We have saved at least a third on our facilities budget

Mochadocs - Contract Management - Case Study - Mar en Fean - Page 2
Mochadocs - Contract Management - Case Study - Mar en Fean - Page 3
Reading time: 8 minutes

Content Case Study

What is the Case Study about

Challenge
Mochadocs - Contract Management - Case Study - Mar en Fean - Page 2

From Sint-Nicolaasga to Joure, there are contracts scattered in every library branch. The overview is completely lost. How can the Mar and Fean region get its contracts back in order and in addition save money?

Contracts all over the place
Mochadocs - Contract Management - Case Study - Mar en Fean - Page 3

Not every contract is as easy to find. “We could see from the invoices that we were paying for something, but the original contract was nowhere to be seen.”

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Start saving right away

“We already had a clear picture of the energy contracts. First you look to see if the rates are favorable. If they are, you sign a contract for several years. You end up being much more profitable.”

Cheaper energy, security and cleaning

Our goal was to save on facility costs. We absolutely succeeded in doing that. We have cheaper energy security and cleaning contracts. I think in total it’s about a third of our facilities budget. And that’s structural.”

How Libraries Mar and Fean saved at least a third of their facilities budget

Mochadocs - Contract Management - Documents in Box

Contracts everywhere and nowhere

“On a piece of paper there was something about it coffee maker scribbled.”

Mochadocs - Contract Management - Statistics Map Dollar

Start saving right away

“Where can we save more money?”

Mochadocs - Contract Management - Laptop Form V2

Setting up a Contract Management System

“I put them in with ease. Piece of cake."