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ENG Mock-Up Summa College

Summary

How do you manage complex contracts for a large educational organization? During a long search for a software solution, Summa College decides to start thinking more from contracts and less from the organization.

 

Challenge

The Summa College in Eindhoven works with a moderately functioning contract management system. Expired contracts pollute the database, the desired data cannot be linked and employees find the software very complicated. Partly because of this, they do not respond to all notifications from the system. “If you get nine nonsensical e-mails, you throw away the tenth” summarizes Annette Beniers, central contract manager, the problem. 
Summa College 224 x 100

Summa College

Summa College is the educational organization for intermediate vocational education in the Eindhoven region. The schools are spread over thirteen own locations and a number of rental locations and accommodate over seventeen thousand students.

Contract Management Case Study: Sleek design Clean data, easy to use

Mochadocs - Contract Management - Case Study - Summa College - Page 2
ENG Case Study Summa College 5
Reading time: 10 minutes

Content Case Study

What is the Case Study about

Challenge
Mochadocs - Contract Management - Case Study - Summa College - Page 2

The Summa College in Eindhoven works with a moderately functioning contract management system. Expired contracts pollute the database, the desired data cannot be linked and employees find the software very complicated. Partly because of this, they do not respond to all notifications from the system. 

7 requirements to properly manage contracts
ENG Case Study Summa College 5

It is the ICT department that raises the alarm. The supplier of the Contract Management software has insufficient capacity to implement desired modifications and the management burden on the ICT department is disproportionately high. The decision is made to look for a new package. 

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The final choice for Mochadocs

After the poorly performing solutions of the other systems, Summa College is considering joining forces with Mochadocs. There are doubts about cooperating with a start-up “but the continuity risk is covered,” van Herpen says about the issue, “we can get out monthly and get the data out ourselves.” He continues: “We also contacted other organizations that were already using Mochadocs. That generated a lot of confidence. 

A revolution in Contract Management philosophy

“A Donald Duck contract is something different than a major procurement” thinks van Herpen. He has become enthusiastic about the contract-oriented approach of Mochadocs, just like Beniers: “Rob (CEO Mochadocs) asked a counter-question with every question: ‘What does this add to Contract Management?’ and actually that is the most important question you have to ask”. Van Herpen continues: “That makes Mochadocs a gamechanger. You are no longer managing the whole process”. 

Thinking from the point of view of the software, organization or contract? How do you select software? 

Mochadocs - Contract Management - Laptop Form V2

User friendly

A simple system that everyone understands.

Mochadocs - Contract Management - Magnifier on Document V4

Good search function

This makes it easy to find documents and suppliers.

Mochadocs - Contract Lifecycle Management - Ninja Heads V5

Multiple contracting parties

Collaborations, covenants and leases are concluded with several parties concluded.