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Can you effectively manage contracts in a DMS?

Reading time: 15 minutes

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Preface

If you already use a document management system (DMS), then you might as well manage your contracts with it, right? In this eBook you will learn why that is not such a good idea and what the main differences are between contract and document management.

If you already use a document management system (DMS), then you might as well manage your contracts with it, right? In this eBook you will learn why that is not such a good idea and what the main differences are between contract and document management.

Introduction

Can you effectively manage contracts with a document management system (DMS)? We can already tell you our answer: no. But a conclusion alone is not much use. By better understanding the differences between contract and document management, you can ultimately get more out of your contracts.

Contract Management eBook: Can you effectively manage contracts in a DMS?

EN - Can you effectively manage contracts?7
EN - Can you effectively manage contracts?10
Reading time: 15 minutes

eBook Content

What is this eBook about?

What is the importance of Document Management?
EN - Can you effectively manage contracts?7

By keeping a grip on quality documents, an organization improves its business operations (efficiency, measurability, quality, safety, costs, environment, etc.), and auditors of (future) ISO and NEN-certified organizations also ask for proof of document management.

What is the importance of Contract Management?
EN - Can you effectively manage contracts?10

By keeping a grip on contracts, you maximize the return from your organization. A concrete reason for many organizations to start with contract management is that they no longer have insight into the end dates of contracts, which means that they are extended unnecessarily.

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What is the importance of Contract Management?

An organization records (important) agreements with other parties in a written contract. There are a number of basic conditions to keep a grip on contracts:

Mochadocs - Contract Management - Magnifier on Document V5

Findability

You can easily find the contract.

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Access control

The right persons can view the contract.

Mochadocs - Contract Management - Calendar

Enddate

The right people know when the contract expires/is extended.